Date Posted:
Job Title:
Admin Assistant
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Admin Assistant


The Admin Assistant is responsible for providing administrative support with the day to day operations;

The position is also responsible to coordinate and communicate with internal and external stakeholders.


• Follow-up with all operational departments on the implementation of the on-going projects.

• Follow up with concerned parties on risk management/registry implementation and Occurrence Variance Reports.

• Work on formatting forms, policies, etc.

• Assist the DOO in preparing the operational and quality  policies.

• Receives and manages all patient complaints, channel them properly to concenred parties.

• Responsible for store/warehouse management.

• Follow up on operation department tasks. Ensure timely completion.

• Follow up with the Committee secretaries on the actionable items promptly.

• Ensure that all staff are properly trained for emergency procedures, and provide the training attendance form to HR.

• Act as liaison between clinic and any governmental agencies such as police, fire, and any safety regulatory bodies.

• Manage the daily activities of the Housekeeping staff to include all cleaning of all offices, seating areas, washrooms, public spaces & clinical areas.

•  Ensure timely implementation of the preventive and corrective maintenances and facility is mainated.

• Draft letters and translate required documents as requested by the DOO.


  • Bachelors’ degree in Business Administration or similar field
  • Bilingual                      
  • Minimum 4 years of Experience as an Administrative Assistant. Experience in healthcare and quality management is preferred.


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